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Data retention and deletion is one of biggest challenges facing organisations in their privacy compliance. GDPR requires organisations to understand the personal data that they process and store, document how long it should be held for in line with regulatory requirements and implement controls to ensure that it is deleted in line with the schedules.

Our team can support each stage of the data retention lifecycle to provide your organisation with the expertise and controls to implement an effective data retention programme.

The Benefits

  • Access to FilersKeepers for detailed guidance on the required retention periods for personal data across multiple sectors and jurisdictions
  • Proven methodology, tools and templates to enable both legacy and future data to be deleted
  • Resourcing and technology to support the initial documentation of categories of data and retention periods
  • Access to privacy and programme management expertise to implement a structured approach to data retention

““PrivacyEngine carried out a data protection audit of our company. The process and the team were efficient and professional as they interviewed staff and delivered a comprehensive report on our GDPR risks.””

Maria Colton

Company director, Colton Motors

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Frequently Asked Questions

about Data Retention and Deletion Support

What is Data Retention and Deletion Support offered by PrivacyEngine?

Data Retention and Deletion Support from PrivacyEngine is a specialized service that assists organizations in establishing and implementing proper data retention and deletion policies. It ensures that data is stored only for necessary periods and is securely deleted when no longer needed.

Why do organizations need Data Retention and Deletion Support from PrivacyEngine?

Organizations are required to manage data retention and deletion in compliance with data protection regulations. This service helps organizations avoid retaining data longer than necessary, reducing the risk of privacy breaches and non-compliance.

How does Data Retention and Deletion Support work in PrivacyEngine?

This service typically includes:

  • Policy Development: PrivacyEngine assists in creating data retention and deletion policies tailored to the organization’s needs and regulatory requirements.
  • Implementation: The service guides the organization in applying the policies to various data types and systems.
  • Automated Processes: Tools and strategies are implemented to automate data deletion processes and ensure compliance.

What are the benefits of Data Retention and Deletion Support?

Data Retention and Deletion Support offers several benefits:

  • Compliance: Ensures adherence to data protection regulations by maintaining proper data retention and deletion practices.
  • Risk Mitigation: Minimizes the risk of retaining outdated or unnecessary data that could lead to breaches.
  • Efficiency: Automates data deletion processes, saving time and resources compared to manual methods.
  • Transparency: Demonstrates accountability to regulatory authorities and stakeholders by following established policies.
  • Resource Optimisation: Reduces storage costs by only retaining data for the required periods.

Is Data Retention and Deletion Support suitable for organizations with varying data volumes?

Yes, Data Retention and Deletion Support is suitable for organizations of all sizes and data volumes. Whether you have a small amount of data or a large database, this service can be tailored to align with your data retention needs and regulatory obligations, ensuring that you manage data in a compliant and efficient manner.

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Data Protection Officer as a Service (DPOaaS)

Our expert team of consultants will work with you to design, develop and implement a tailored privacy framework, while also enabling the management of the day to day activities of a privacy office.

Data Protection Impact Assessment

Data Protection Impact Assessments (DPIAs) are mandatory for high risk processing activities. If your organisation is undertaking a new project or changing the way you process personal data, it is likely that a DPIA is required.

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Data Protection Gap Analysis

Our technology led DPGA will provide your organisation with a deep understanding of privacy risks, while also providing clear and pragmatic solutions to ensure compliance.

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GDPR requires organisations seeking to operate in the EU to have the appropriate organisational and technical controls in place. This can be challenging for organisations without a detailed knowledge of both the GDPR and national privacy regulation.

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